Golden Triangle Association of Realtors, Inc

P.O. Box 1421 Columbus, MS 39703
Phone: (662) 328-7800 Fax: (662) 328-7827 Email Golden Triangle

 

 

 

 

GTAR COMMITTEES

 

BUDGET & FINANCE

 

 

Purpose: Develops and recommends an annual operating budget, dues amounts, assessments and investment strategy for Board approval

 

 

Composition: Board President, Treasurer and MLS Chairperson

 

 

Duties:

 

            (1) Working with EO, develops annual budgets for presentation to the Board of Directors for approval

            (2) Chair presents approved budgets to general membership for a vote at annual business meeting

            (3) Recommends investment/saving strategies to the Board for approval 

 

 

GRIEVANCE

 

 

Purpose: Receives and reviews arbitration requests and complaints alleging a violation of the REALTOR® Code of Ethics to determine if a hearing is warranted

 

 

Composition: Committee has nine (9) members serving staggered three year terms. Members are appointed by the incoming Board President to serve three year terms as vacancies occur. The committee chair and vice chair are appointed by the incoming President with approval of the board of directors. A panel of at least three (3) members, but preferably five (5) members from offices not included in the complaint or arbitration request will meet to make determination if a hearing is warranted.

 

Duties:

             (1) Serves as the Association’s “grand jury” in reviewing ethics complaints and arbitration requests

             (2) Attend the annual training sponsored by MAR

             (3) Follows the procedures in NAR’s Code of Ethics & Arbitration Manual and Association’s Professional Standards Policy in all deliberations

          

INVOCATION & PLEDGE

 

Purpose: Responsible to select someone to lead the invocation and pledge at membership luncheons

 

 

Composition: Individual appointed by incoming Board President and approved by Board of Directors

 

Duties:

 

           (1) Secures someone, preferably a REALTOR® or Affiliate member, to give the invocation and lead in the pledge to the flag at membership meetings

           (2) Informs GTAR staff of selection at least one week prior to the meeting

           (3) Makes follow-up contact a day or two prior to the meeting to remind individual selected and assure they will be present

 

MEMBERSHIP

 

 

Purpose: Presents new members for board approval and inducts new members at luncheon meetings

 

Composition: Members and Chairperson as appointed by incoming Board President and approved by Board of Directors

 

Duties:

 

          (1) Presents any new members for Board approval

          (2) Updates Board on any membership changes such as transfers, drops, etc.

          (3) Upon completion of membership requirements (payment of dues, orientation, etc.), chair is responsible for induction of new REALTOR® and/or Affiliate member(s) at membership meetings. Presents membership packets and pins new REALTORS®. Presents membership certificate to Affiliates

          (4) Stays for photos with new members after meeting

 

            

 

MULTIPLE LISTING SERVICE

 

Purpose: Supervises the operation of the Board Multiple Listing Service

 

Composition: Committee has seven (7) Designated REALTOR ® members serving staggered three year terms. Members are appointed by the incoming Board President to serve three year terms as vacancies occur. The committee selects Chairperson at its first regular scheduled meeting following the first of each new year. All actions of the committee are subject to approval by the Association’s Board of Directors.

 

Duties:

          (1) Set MLS Policies and Procedures (Maintains MLS Policy & Procedure Manual)

          (2) Ensure communication of changes/additions to P & P Manual to the membership

          (3) Evaluate requests for changes to the MLS system

          (4) Evaluate the on-going performance of MLS vendors

          (5) Reviews the Association’s MLS Rules & Regulations to assure they are clear, enforceable, practical and compliant with National Association of REALTORS®

          (6) Reviews and recommends necessary changes in technology and services

 

 

PUBLICITY & PUBLIC RELATIONS*

 

Purpose: Works to foster the best possible public image of the Association and its members through media coverage of Association events and activities

 

Composition: Members and Chairperson as appointed by incoming Board President and approved by Board of Directors

 

 

Duties:

          (1) Takes photos at Association events; specifically pictures of new members, speakers, newly installed board officers and directors.

          (2) Provides photos to GTAR office for inclusion in newsletter as appropriate; coordinates with RCSC, Special Events Committee and GTAR staff to prepare press releases and/or submission of photos to newspaper.

 

 

PROGRAMS

 

Purpose: Plans all programs for scheduled meetings of the membership

 

Composition: The President-Elect serves as Program Chair with no additional committee members.

 

Duties:

           (1) Identifies potential speakers for association meetings. Focuses on speakers who are willing to present at no cost or modest travel costs

           (2) Tries to select programs of interest to the membership. Programs should not be “city” specific, but should be relevant to members from all areas. Topics should preferably be real estate related or information that will be useful to members

           (3) Notifies GTAR office once speaker is confirmed

           (4) Makes follow-up contact with speaker at least one week prior to the meeting to remind them of commitment and confirm attendance

           (5) Obtains necessary bio material and introduces speaker at meeting

           (6) Ensures availability of any audio visual, special equipment or other needs

          (7) Presents speaker with a thank you gift when appropriate and/or follows up with a note of appreciation

 

 

REALTOR® OF THE YEAR (ROTY)

 

Purpose: Accepts and reviews all nominations for ROTY to determine three (3) finalists who will be presented for final vote by ROTY Committee and Board of Directors

 

Composition: Comprised of seven (7) members , at least three (3) of which are former ROTY recipients. Members are appointed by Incoming President subject to Board approval.

 

Duties:

NOMINATIONS OPEN

(1) AE sends notification usually the first week of April to GTAR membership that nominations are being received for the next three weeks

(2) Members submit to GTAR office in writing in one hundred (100) words or less, the name of their nominee and why they believe this person should be chosen as ROTY.

Criteria: To be considered for GTAR REALTOR OF THE YEAR, nominees must be a current member in good standing and must have five years or more as an active real estate practitioner member of GTAR. Applications may be submitted via mail, fax or e-mail to Association office, but must be received by the established deadline. EO will notice each person that submits a nominee when their information has been received

(3) If less than three nominations are received by the deadline, the ROTY Committee may submit additional nominee(s) for consideration

(4) Should a committee member be nominated, they must recuse themself from committee

 

NOMINEES NOTIFIED

(1) As soon as the nomination period ends, EO sends notice to each nominee with form they must fill out and return within 30 days

 

ROTY COMMITTEE MEETS

(1) Committee meets, reviews the completed forms and chooses three (3) finalists to present for final vote by Board of Directors and ROTY Committee members. Committee vote is confidential.

 

FINAL VOTE

(1) Committee meets with Board of Directors to present three (3) finalist for vote

(2) Should a Board member be nominated for ROTY, they must recuse themselves from the vote

(3) Vote is taken by ballot with Association staff tabulating the votes and the results are kept confidential

(4) Association staff orders plaque, pin and congratulatory banner. Informs the nominator who contacts recipient’s family to invite them to attend the ceremonies. Works with presenter to plan recognition. Presenter may be the person who nominated the winner, someone who knows them well, or Board President.

 

RECOGNITION

ROTY is usually recognized at the next scheduled luncheon. Recipient is not informed until they arrive at the luncheon and see a congratulatory banner. They will be seated at a table of honor with their family and will be presented their award during the program.

 

EO submits recipient’s application to MAR for consideration as state ROTY and also for inclusion in recognition of local winners at MAR Convention. If recipient chooses to attend, GTAR covers the cost of MAR Convention registration and any remaining ROTY budget may be used by recipient to defray travel/hotel expense.

 

REALTORS® COMMUNITY SERVICE (RCSC)

 

Purpose: Identifies charitable and community-oriented projects and promotes member participation

 

Composition: Members and Chairperson as appointed by incoming Board President and approved by Board of Directors

 

Duties:

             (1)        Committee should identify project(s) for the year, formulate a “plan of work.”

             (2)        Committee chair advises GTAR office before next board meeting to present plan of work for Board of Directors approval.

             (3)        Committee sets up meetings in a timely fashion to carry out work plan.

             (4)        Works with Publicity and Public Relations committee on coverage of project(s).

(5)Consideration should be given as to which projects will have a greater impact for good, maximize REALTOR® visibility and elicit the most member participation.

 

REALTORS® POLITICAL ACTION (RPAC)

 

Purpose: Responsible for the development and implementation of plan(s) to meet Association’s RPAC goals

 

 Composition: Members and Chairperson as appointed by incoming Board President and approved by Board of Directors.

 

Duties:

           (1) Encourage and motivate members to make RPAC contributions in order to meet or exceed goals set by MAR

           (2) Solicit prizes for RPAC drawings

          (3) Keep members informed of current issues being addressed by RPAC by giving reports at membership meetings

           (4) Develop and implement fund raising plans (such as annual silent auction)

           (5) Provide timely articles for inclusion in Association newsletter

           (6) Encourages member response to state and national “Calls to Action”

           (7) Encourages member attendance at events as REALTOR® Day at the Capitol

           (7) Recommends candidates to receive RPAC contributions for Board approval

           (8) Recognize RPAC contributors

 

 

SPECIAL EVENTS

 

Purpose: Plans and carries out events that foster a spirit of fellowship and promote networking among Association members

 

Composition: Members and Chairperson as appointed by incoming Board President and approved by Board of Directors

 

Duties:

            (1) Determines theme, reserves location, plans food menu and decorations for annual social (usually held in June). Works within budgetary guidelines

            (2) Determines theme, plans program, entertainment and gifts for Affiliate members at Annual Affiliate Appreciation Luncheon (usually held in February). Coordinates with GTAR staff to secure donations from REALTOR® members to cover special costs associated with this event and works within guidelines of the funds received.

           (3) Responsible for special decorations for Officers & Directors installation at December meeting. Coordinates with GTAR staff to secure donations from Affiliate members to cover special costs associated with this event and works within guidelines of the funds received.

 

 

Note: GTAR EO or EO assistant serve as staff liaison on all GTAR committees and should be informed of their meetings. Board President is ex-officio member of all standing committees with the exception of the Grievance and REALTOR® of the Year committees, and should be informed of meeting.

 

Committees meet on an “as needed” basis. All project work should be accomplished by committees with reasonable support from GTAR staff if required.

 

 

Adopted 4/10/06, Revised 11/14/07, Revised 11/11/09, 4/13/11